---
title: How to add or change crews
description: While shift patterns are quite consistent for most businesses, there may be a need to update crews especially if there are additional weekend shifts or overtime needs to be accounted for separately.
---
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# How to add or change crews
## Most businesses have consistent shift patterns, but you may need to add or update crews — for example, to account for extra weekend shifts or overtime separately.
For a video walkthrough, see [Configuring Operators & Crews](https://support.ofsystems.com/configuring-operators-crews?hsLang=en&).
#### **Step 1 — Open Manage Crews**
From the left menu, select **Crews**, then click the **Manage Crews** tab.
#### **Step 2 — Add a new crew**
Click **New Crew** and enter a **Name** and **Crew ID**. Title is optional — if you leave it blank, it's automatically filled in from the Name.
The **Crew ID** must be unique across your entire OFS server, not just within your organisation, and it's referenced by schedule entries once in use — treat it as permanent rather than something to rename later.
**Sort Index** controls the order the crew appears in on the console. Click **Save** to confirm.
If you add a new crew, you must also assign it to the relevant line (Step 5) — otherwise it won't appear on the console.
#### **Step 3 — Delete a crew, if needed**
Tick the checkbox next to the crew's name (you can select more than one), then click the delete icon.
Deleting a crew removes it from the list, but any shifts already recorded against it keep their history. If you later create another crew using the same Crew ID, it inherits that history — so avoid reusing a Crew ID unless you're intentionally restoring a crew you deleted by mistake.
#### **Step 4 — Open Crews Assignment**
Click the **Crews Assignment** tab.
#### **Step 5 — Assign a crew to a line**
Tick the checkbox next to the crew you want to assign, then click the tick in the column header of the line you want to assign it to. Click **Save** to confirm.
#### **Step 6 — Unassign a crew from a line**
Tick the checkbox next to the crew, then click the cross (X) in the column header of the line you want to remove it from. Click **Save** to confirm.
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